What does an Access modernization or migration cost?

The costs depend on the data volume, VBA complexity, and the desired target architecture.

How do I migrate Access to SQL Server without downtime?

Through a phased migration with a parallel test system and backups, ensuring the database remains usable during the transfer.

How many concurrent users can Access really handle?

Access barely scales beyond 10–20 concurrent users, and significantly less with more complex queries.

Can Access continue to be used after the migration?

Yes, Access often remains as the frontend, while the backend runs on SQL Server or PostgreSQL.

How long does a typical Access to SQL Server migration take?

For a medium-sized database with VBA logic, the implementation often takes between a few weeks and a few months, depending on complexity and testing.

How can I continue to use existing Access reports after the migration?

Many reports can be replicated and extended with Power BI, SSRS, or modern web reporting tools.

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3 alternatives to MS Access

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If your Access database is reaching its limits, this article will show you how to work more productively and securely with modern MS Access alternatives such as low-code or individual web solutions. What you should know

When your data volume, the number of users or integration requirements increase, MS Access quickly reaches its technical and organizational limits.
The choice of a suitable alternative depends heavily on requirements such as customizability, costs, integration capability and dependency on expertise.
A professional replacement (especially in industry/manufacturing) should not only be technical, but also take process and maintenance aspects into account.

Access at the limit: time for alternatives

For many small and medium-sized companies, Microsoft Access has long been an important tool for creating databases quickly and easily. However, it often lacks scalability, modern integration and a real focus from Microsoft. This is why more and more users are looking for alternatives. You can findmore challenges in Access development in this article!

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Access alternatives for your company

Replacing Microsoft Access is recommended when the demands on the database increase and Access reaches its limits. Typical reasons for this are

Data growth: Access quickly reaches its limits with large amounts of data.
Teamwork: Simultaneous access by several users is often problematic.
Security: Sensitive data can only be protected to a limited extent.
Integration: Connecting to modern IT systems and tools is complicated.
Loss of know-how: If employees with access know-how leave, problems often remain (keyword: loss of knowledge!)

In this article, we present three options for replacing Microsoft Access: Low-code/no-code platforms, Software-as-a-Service (SaaS) solutions and modern (individual) web applications.

1. Low-code/No-code platforms

Low-code/No-code platforms enable companies to develop powerful applications without extensive programming knowledge – ideal for teams that need results quickly. One example is the Ninox platform, which offers user-friendly, web-based solutions and data protection compliance. This enabled an industrial company to replace Microsoft Access with a low-code platform and develop an application with real-time data access and seamless ERP and CRM integration, increasing efficiency, collaboration and cost effectiveness.

Low-code/No-code: Advantages and disadvantages

Advantages	Disadvantages
User-friendly The tools are often intuitive to use, so that even non-technicians can develop simple solutions.	Costs Subscription fees are often high, especially for large teams and advanced features.
Fast implementation Applications are created quickly thanks to prefabricated modules.	Limited customization Customization options quickly reach their limits without individual programming.
Lower costs As no in-depth programming is required, the development costs are usually lower.	Provider loyalty Dependence makes subsequent migrations more difficult and more expensive.
Web and mobile access Applications are web-based and often mobile, so they can be accessed anywhere.	Security risk Cloud services require trust in the platform's security measures.

2. SaaS solutions

Many companies rely on SaaS solutions to increase efficiency and conserve IT resources. This flexible and cost-effective alternative to traditional programs such as MS Access is better suited to the modern way of working. For example, many companies use “Salesforce” to optimize contact management, sales automation and customer service. It enables quick access to customer data, simplifies the management and analysis of data records and thus increases efficiency and accuracy – without the need for an in-house infrastructure.

SaaS solutions: Advantages and disadvantages

Advantages	Disadvantages
Accessibility Access from any device with internet - ideal for remote working and collaboration.	Data control Data is held by the provider, which can raise concerns about security and data protection.
Cost efficiency Subscription-based; you only pay for what you use.	Limited customization Fewer customization options than with self-hosted solutions.
Maintenance-free The provider handles updates and maintenance, relieves the burden on IT and provides up-to-date functions.	Subscription costs High costs can arise in the long term, especially for large teams and additional functions.
Integration Simple connection to existing systems and additional functions.

Modern web solution replaces old Access application

Go to References

1 Project Overview

For years, the BWS Limmattal managed student, parent, class and course data with an MS Access solution. However, due to staff changes, maintenance was lacking and growing requirements made further development increasingly difficult. The need arose for a flexible, online platform.
2 Challenge

Knowledge of the existing Access solution was only partially documented. soxes had to analyze the old system in detail in order to fully capture all functions and data. The aim was to modernize the existing processes and create a basis for future expansions.
3 Solution

soxes developed a central web platform that integrates all data and processes. Learners, teachers and administration can manage themselves, while automated timetables and optimized absence management reduce the workload. A modern UI enables easy use and flexible customization in the cloud.
4 Result

The new web solution completely replaces the old MS Access application and creates a stable, future-proof system. Onboarding processes are faster, data is available centrally and securely, and the platform can be expanded at any time. Maintenance and support are provided by soxes on the basis of a joint SLA for continuous improvement.

3. Individual web applications

A customized web application offers a flexible, platform-independent solution that is tailored precisely to your processes. It improves collaboration, integration and scalability, increases security and enables automated maintenance – without dependence on individuals. It also integrates existing tools such as Slack and Google Workspace and fulfills special requirements such as reporting and data analysis.

Customized web applications: Advantages and disadvantages

Advantages	Disadvantages
Accessibility Access from any device with internet - ideal for remote work.	Costs Development can initially be more costly and time-consuming.
Scalability Applications grow with your data and user numbers.	Complexity The development of a customized web application requires considerable technical expertise and resources.
Integration Easy connection to web services, APIs and cloud tools.	Longer development time Customized applications usually require more time to develop and implement compared to ready-made standard solutions.
Maintenance Central updates guarantee up-to-date functions and security.
Individuality No patchwork of functions - every component and requirement is tailored to your company.
Personal contact person You always have someone who knows your solution and can develop it further.
Code ownership After consultation, the code is yours and you retain control.

We are happy to support you in replacing Microsoft Access – whether low-code/no-code, SaaS or a customized web application. With our experience in all three areas, we will find the best solution for your data and help you to optimize your internal processes. Get in touch with us and let’s get started together!

Frequently asked questions

What does an Access modernization or migration cost?

The costs depend on the data volume, VBA complexity, and the desired target architecture.
How do I migrate Access to SQL Server without downtime?

Through a phased migration with a parallel test system and backups, ensuring the database remains usable during the transfer.
How many concurrent users can Access really handle?

Access barely scales beyond 10–20 concurrent users, and significantly less with more complex queries.
Can Access continue to be used after the migration?

Yes, Access often remains as the frontend, while the backend runs on SQL Server or PostgreSQL.
How long does a typical Access to SQL Server migration take?

For a medium-sized database with VBA logic, the implementation often takes between a few weeks and a few months, depending on complexity and testing.
How can I continue to use existing Access reports after the migration?

Many reports can be replicated and extended with Power BI, SSRS, or modern web reporting tools.

Not sure which alternative fits best?

We analyze your existing Access solution
Find out the most efficient way to replace it.

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+41 55 253 00 53

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How can we support you with your software project?

Anastasia Schmuck
Project Manager

+41.. Show number +41 55 253 00 53

Please contact me Our References

Expert knowledge for your project

Anastasia Schmuck is a project manager at soxes with a double master’s degree in marketing and logistics. She manages complex IT projects, ensures clear communication between customers and development, and supports companies as a reliable partner in digitalization and efficient project management.